Invoice Extraction
Fields marked * on screen are required. You can’t confirm the extraction while one is empty.| Field | Required | What it holds |
|---|---|---|
| PO Number | Yes, unless GR/SES Number holds an SES number | The purchase order the invoice bills. Starts with 51, 52, 53 or 54. For a 52 series invoice, Neoflo can find it from the SES. |
| GR/SES Number | No | For a 52 series invoice, the service entry sheet to match against. For 51 and 53, a goods receipt, only if you need one in particular. Empty for 54. |
| Company Name | Yes | Your entity: the company being billed. |
| Vendor Legal Entity | Yes | The vendor’s registered name, as it appears on the invoice. |
| Invoice Date | Yes | The date the vendor issued the invoice. |
| Invoice Number | Yes | The vendor’s reference for this invoice. |
| Currency | Yes | The currency the invoice is billed in. It must match the PO. |
| Total Amount before GST/VAT | Yes | The subtotal, before tax. |
| GST/VAT Amount | No | The tax charged on the invoice. |
| Total Amount after GST/VAT | Yes | The total, including tax. |
| WHT | No | Withholding tax: held back from the payment and paid to the tax authority. |
| Net Amount after WHT | No | What the vendor is actually paid, after withholding tax. |
| Description | No | A short description of what the invoice is for. |
Bill Posting Details
Gray fields are locked. You can change white fields before you post.| Field | Required | What it holds |
|---|---|---|
| PO Number | Yes | The purchase order, carried from extraction. |
| Amount before GST/VAT | Yes | The invoice subtotal, carried from extraction. |
| Total amount after GST/VAT | Yes | The invoice total, carried from extraction. |
| Reference | Yes | The vendor’s invoice number, shortened to fit SAP’s reference field. |
| Text | No | The line text sent to SAP. |
| Ref Key (head) 1 and Ref Key (head) 2 | No | Reference keys on the SAP document. |
| Assignment | No | SAP’s assignment field. Sometimes filled with the PO number. |
| Doc Header | No | The header text of the SAP document. For an Indonesian invoice, it holds the Faktur Pajak number. |
| Ref Key 2 | No | Filled with the Freshdesk ticket number. |
| Variance | No | The difference between the invoice and the GR, which SAP reverses. |
| GST/VAT Code | Yes | The VAT or GST code, chosen for each line. |
| WHT Tax Code | No | The withholding tax code for each line, if the vendor is subject to WHT. |